Provider Travel and Transport - Rostering Scenario Guide


# **Provider Travel and Transport - Rostering Scenario Guide**


Overall rule: 

That if KM's is added to a support that this will not be reflected in the total cost of the support on the Supports > all  page, as it will appear listed under its own support listing.


## SCENARIO: Support + Activity Based Transport Km (Non labour cost)

 

###  Required Support Fields

 Complete the following fields on the support screen

 

Support Date

Support time

Participant

Service Organistion

Service Item

Worker

Tick Includes Transport

Non-Labour Transport cost service item - Activity Based Transport

Assigned vehicle (own vehicle) 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286143/original/VLBhiQRUcE8IsGc-t8ayOTvY43AWE1TiGg.png?1696804564 " =446x")


 

### Outcome

 

 

**Worker’s timesheet Displays**

Scheduled hours (Support time)Km travelled (workers own vehicle).

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286141/original/HVZtIZ5BlJMeK2hvfxrDWR4atdA28QmQWw.png?1696804564 " =966x")


 

 

 

Invoice Displays 2 Items

Support Time

Activity Based Transport Km (Non labour cost)

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286148/original/JbvA2cQORFw3FmkFW5sEiHKu5-d5JsssMQ.png?1696804564 " =960x")


 

 

## SCENARIO: Support + Provider Travel (Labour costs)  + Provider Travel Kilometres (Non labour cost) 

 

### Required Support Fields 

Complete the following fields on the support screen


Direct Support - Setup as a grouped support

 

Tick Grouped Support.

Support Date

Participant

Support time

Service Organistion

Service Item

Worker

Duplicate Support - Assign the same participant. 

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286144/original/ScRL2IkfAdAvGUQL7z3YGubLS7HnSFfa_w.png?1696804564 " =617x")


 

## Provide Travel Support

 

Update Support time

Tick Includes Transport

Non-Labour Transport cost service item - Provider Travel item

Assigned vehicle (own vehicle)

NDIS Claim Type override - Provider Travel

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286145/original/w45nvXetKRAKuB4AhnynFPSIJUOEunOMkg.png?1696804564 " =485x")


 

 

 

## Outcome

 

 

Worker’s timesheet Displays

Displays total scheduled hours (Support time + Travel time)Km travelled (workers own vehicle).

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286146/original/AzgPQTZ6NF1_pfsJbEQ-FvkyNZsGlnfnJQ.png?1696804564 " =976x")


Invoice Displays 3 Items

Support Time

Provider Travel - Labour costs (travel time)

Provider Travel - Non labour costs (km)

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286159/original/kQxM8HgXXlc77jxSCJ1x_OLn1q6Q5uWgXw.png?1696804565 " =692x")


## SCENARIO: Support + Provider Travel (Labour costs)

 

###  Required Support Fields

 

Complete the following fields on the support screen

 Direct Support - Setup as a grouped support

 

Tick Grouped Support.

Support Date

Assign participant

Support time

Service Organistion

Service Item

Worker

Duplicate Support - Assign the same participant. 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286147/original/u5HwahI1Dn_dpYVmzTtkKjWRWBBjw51FgQ.png?1696804564 " =501x")


 


Provide Travel Support

 

Update Support time

NDIS Claim Type override - Provider Travel

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286149/original/QlKRXDiC5t_BI-RVDmYEZKup9wVZCfZjLA.png?1696804564 " =476x")


 

### Outcome

 

 

Worker’s timesheet Displays

Displays total scheduled hours (Support time + Travel time)

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286150/original/gv6GHV5S99ruNuTkrSrogB9vb3DdER9xWA.png?1696804565 " =946x")


 

 

Invoice Displays 2 Items

Support Time

Provider Travel - Labour costs (travel time) 

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286154/original/bVsDjgefwbvzDCAQmlydHI4Qbu7z7m7EcQ.png?1696804565 " =935x")


 

## SCENARIO: Support + Activity Based Transport Km + Provider Travel (Labour costs)

 

 

### Required Support Fields

 

 

Complete the following fields on the support screen

Direct Support - Setup as a grouped support

 

Tick Grouped Support.

Support Date

Participant

Support time

Service Organistion

Service Item

Worker

Tick Includes Transport

Non-Labour Transport cost service item - Activity Based Transport

Assigned vehicle (own vehicle)Duplicate Support - Assign the same participant. 

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286156/original/LnFDFq612_0_QIiccoTtH8IfzMIEioSi5Q.png?1696804565 " =476x")


Provide Travel Support

 

Update Support time

Untick Includes transport

NDIS Claim Type override - Provider Travel 

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286158/original/At0aVTCJbVjQHp0T-vvGKHHW9t4c62gfmg.png?1696804565 " =386x")


### Outcome

 

 

Worker’s timesheet Displays

 

Displays total scheduled hours (Support time + Provider Travel time)Km travelled (workers own vehicle). 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286153/original/tHedbYuxQtVWdS7AcLWvnzWDfBVKB8VazA.png?1696804565 " =978x")


 

 

Invoice Displays 3 Items

Support Time

Provider Travel Time

Activity Based Transport Km

 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286157/original/X62Rh8kt0Uy23TooinZlNHRMa4AW2eQ_3g.png?1696804565 " =876x")




## SCENARIO: Support + Activity Based Transport Km + Provider Travel (Labour costs) + Provider Travel Kilometres (Non labour cost)

 

###  Required Support Fields

 

 

Complete the following fields on the support screen

 

Direct Support - Setup as a grouped support

 

Tick Grouped Support.

Support Date

Participant

Support time

Service Organistion

Service Item

Worker

Tick Includes Transport

Claim Travel Time - Enter the Provider Travel time. A support will be created using the support item from the main support

Non-Labour Transport cost service item - Activity Based Transport

Assigned vehicle (own vehicle)Duplicate Support - Assign the same participant.

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286155/original/rh70i68xG917dFqd4XJlvfzJV7Pr-n1Apw.png?1696804565 " =482x")


Provide Travel Support

 

Update Support time

Update Service Organistion

Update Service Item - Provider Travel

Change Quantity field to reflect the Km travelled by the worker

Untick Includes transport

NDIS Claim Type override - Provider Travel 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286161/original/yMU3KMrc8DvIPmMDBpNq0Cc6_TRmz46Ngg.png?1696804565 " =482x")


 

### Outcome

 

 

Worker’s timesheet Displays

 

Displays total scheduled hours (Support time + activity based kms). Doesn't not include provider travel Km.

 

NOTE: Worker timesheet only includes the kms from the activity based kms.  Edit the workers timesheet to include the provider travel kms 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286152/original/dgOxVik2yhBiQDRVIJp-mg9BXkHZ7b-t6w.png?1696804565 " =961x")


  

Invoice Displays 4 Items

Provider Travel Km

Support Time

Provider Travel Time

Activity Based Transport km 

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51125286160/original/hec5I6uIrzGm7gA8Kfn0fg2721qb3fpAtQ.png?1696804565 " =885x")


 

User Guide: Provider Travel and Transport - Rostering Scenario Guide

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User Guide: Provider Travel and Transport - Rostering Scenario Guide

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