This page shows you any vehicles that have been entered into Caremaster.

This page shows you any vehicles that have been entered into Caremaster.


 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51010087408/original/tkuJCrty9EcoSDLdGFOKte4Bzck6KRtn9g.png?1607389935)


If your organization needs to keep track of vehicles that are either business or privately owned, you can use this section to keep records on each vehicle including maintenance details.


 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51115689913/original/BNn9Y3gepaQJ11wxKB-kcxIcUt2rWPcqYA.png?1691107001)


To add a new vehicle record, click on the Create New Vehicle button. The vehicle record window will appear, the Maintenance History and Incidents tab are available after the record has been created and saved, as well as the ability to add in any documents**.**

 ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51115690224/original/NCjvXKgcKAEyzrqQHkmv8tpbBqbEqjQ2lA.png?1691107064) ![](https://s3-ap-southeast-2.amazonaws.com/aus-cdn.freshdesk.com/data/helpdesk/attachments/production/51115690297/original/RvtTrTpJjSog8OcqAjh3kAuVpcd3_DmNkw.png?1691107085)



* **Registration** - Enter in the registration number of the vehicle. This information is required**.**
* **Staff** - If this vehicle is owned/assigned to a particular staff member, select them here**.**
* **Status** - Active or Inactive
* **Assigned Support Worker** - This can be assigned to a specific Worker.
* **Name** - The name or description of the vehicle**.**
* **Make** - The vehicles manufacturer**.**
* **Mode** - The model of the vehicle
* **Last Odometer Reading** - The odometer reading**.**
* **Registration Expiry** - The date registration is due to be renewed.
* **Insurance Expiry** - Expiry of the vehicle's insurance**.**
* **Last Inspection** - Date of the vehicle's last inspection**.**
* **Next maintenance due** - Date on next required maintenance.
* **Location** - If this vehicle is based in or only services a particular location, select that location here.
* **Space Types** - Select any vehicle space types that are relevant for the vehicle.


Click the Save button to add this vehicle.


After the vehicle record has been created, you will be able to see and use the Maintenance History and Incidents tab. The Maintenance History tab is somewhere to store records of any services or repairs done on the vehicle, and the Incidents tab show any incidents involving this vehicle.


**Incidents:** Any incidents recorded in CareMaster that involve this vehicle are listed here. You can edit them by clicking on the Edit button to the right of the record. To add a new Incident, you will need to do this via the Incidents -> Participants & Workers on the main menu. 

Vehicles User Guide

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User Guide: Client App - Provider Guide

Client App

User Guide: Worker App Guide for Workers

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User Guide: Worker App Guide for Admins

Why can I not see Participant documents on the Worker App?

Case Notes within the App

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CareMaster Mobile Apps

CareMaster Data Export

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Understanding CareMaster Licences

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Step 2: CareMaster Configuration & Rostering

Xero Integration, Payroll & Invoicing

MYOB Integration, Payroll & Invoicing

KeyPay Integration, Payroll

Reckon Integration, Payroll & Invoicing

Step 3: Financial Integration

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Coordination of Support (Optional)

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Error - Support start time must be before end time

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Why am I getting kicked out of CareMaster desktop?

Why are kilometers missing from a timesheet?

How to stop a service showing on the roster or being included in roster emailed to the participant.

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CSRF token mismatch

How to Contact the Customer Care Team for Support

Top Troubleshooting FAQ's

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How to submit a feature request

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Alerts

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CHSP service List and Mandatory Reporting Required from 1 July 2025

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CHSP Participant Guides

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User Guide: Bulk Assigning and Unassigning of Participants and Workers

How to create new Agencies

The Participant Profile User Guide

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How to email a HCP statement to a client?

Understanding your HCP Statement

HCP Subsidy Increase 01.10.2025

How can I add HCP leave for a client?

Adding HCP Km's to a Support and a HCP Statement

How to add an adjustment to a generated HCP statement?

How to regenerate a HCP statement after adjustments?

User Guide: HCP Funded Participants Setup Guide

HCP Participant Guides

How to create a new participant or client

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Unassigned Supports - Coordinators and Vehicles rosters views

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How to customise the Roster view

How to Email Rosters to Participant?

Service Organisation Roster view

Roster Page User Guide

Using The Roster Optimiser - Bulk Optimise

Participant Data Setup

Using The Roster Optimiser - Single Support

Locations & Destinations

Worker Data Setup

Checklist

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Working With Children Checks

Changes to Worker's Emails and Password Reset

How to deactivate user accounts 

User Guide: Staff/Volunteers

How do I add a new Worker?

How to change what shows on the Staff/Volunteers List page?

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Creating Therapy Supports with 50% Travel change.

Creating Supports for a different Time Zone

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Creating and editing a Recurring Booking

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Supports Menu User Guide

User Guide: How to create supports

User Guide: Provider Travel and Transport - Rostering Scenario Guide

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Support at Home – Release Update 30th October

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Connect to PRODA and Register / Activate your Device

Syncing Services and Service Organisations

Creating additional Service Organisations & Services for SaH

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Understanding Programs, Budget Items & Funding Sources

Bulk Exporting for Services Australia for Invoicing & Claiming

Payment Statement Upload / Reconciliation

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Invoicing for Xero, MYOB & Export Reports

Re-Activate your Device - Expires every 6 months

Support At Home (Aged Care)

Vehicles

Properties User Guide

Properties

Worker Summary Hours Report

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Worker Reports

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Worker Run Sheet Report

Reporting User Guide

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Custom Reports for Participants and Staff/Volunteers

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Admin Reports

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Participant Reports

Reporting

User Guide: Documents

Documents

Custom Incident Forms

User Guide to Printing Incidents

Incidents User Guide

Incidents

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User Guide: How to Automatically provide workers access to clients for scheduled supports

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Settings Overview User Guide

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Settings

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Statistics User Guide

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Editing Company Details

External API Integration

DEX Integration

Employment Hero Integration

KeyPay Integration

Integrations

Administration

CareMaster

Vehicles User Guide

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Vehicles User Guide

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